Information about documents

A copy of this form is enclosed in the email we have sent you. Please complete the form to determine where your organisation is resident or established for tax purposes. We are required by law to pass on your organisation's details to the Dutch Tax and Customs Administration if your organisation is a US person or is resident or established in a CRS country for tax purposes. A blank copy of this document is enclosed in the email we have sent you.

If you have a foreign company and you do your banking with us, we need an extract from the foreign Chamber of Commerce where your company is registered. The extract may not be older than 1 month. We also require the articles of association for this company. We may request other documents depending on the legal form and location.

We have enclosed the Commercial Real Estate Client Profile form with the email we have sent you. Please complete the form by following the steps specified. If you are asked for an explanation, please provide the appropriate details.

An ultimate beneficial owner (UBO) is a natural person who is the ultimate owner of, or has control over an organisation. This is the case if one or more of the criteria mentioned below apply to this person. 

• The person owns more than 25% of the organisation. This could be in shares or depository receipts (in the case of a private limited company or public limited company). It could also be that the person has the right to use, or is entitled to the income/assets of the organisation (in the case of a foundation or general partnership). 

• The person has more than 25% of the voting rights in the organisation. This could also mean that the person has the power to appoint or dismiss the board, or a pledge or the ability to change an organisation's joint venture. 

• The person has ultimate control of the organisation. This means that the person holds an official or unofficial position in which they are effectively in control of the organisation's strategy or day-to-day operations. For example a former owner who is still involved. 
  

Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.

The organisation chart must meet 8 conditions, which are specified below. Please check whether the organisation chart complies with these conditions. 

1. Has the name of the organisation been written in full? The name must correspond with the name listed in the extract from the Chamber of Commerce. 
2. Does the chart show the shareholding structure by owner in percentages? An owner can be a natural person or an organisation. 
3. Does the organisation chart state the Chamber of Commerce registration number, the legal form and the country of registration of each entity included in the structure? In the case of a foreign entity, the Chamber of Commerce registration number may also be a local registration number.
4. Is the ultimate beneficial owner (UBO) presented correctly in the organisation chart? The UBO's full name (first name and last name) and date of birth must be included.
5. Is there a silent partner that is also a legal entity? In that case we may ask you for additional information, such as an extract from the Chamber of Commerce, the limited partnership agreement, or further details of the silent partner's involvement.
6. Is there a trust office (in Dutch: STAK)? If so, it must be included explicitly in the organisation chart, specifying who holds the voting rights and who holds the profit rights. 
7. Has the organisation chart been dated and signed off by the person we have on record as the managing director?
8. Are any managing directors registered as having ‘joint authorisation’? If so, the organisation chart must be signed off by the jointly authorised managing directors.

Please provide us with a copy of the current version of this organisation's articles of association.

The completed list of directors must be signed and dated by the directors who are authorised to act for the organisation in dealings with the bank. If joint authorisation applies, at least two directors must sign this document. A copy of the document is attached to the email we have sent you. Complete the form by adding any information that is missing.

We have enclosed the partners' liability declaration form with the e-mail we sent you. Please complete the form, date it and have it signed by all partners in the general or limited partnership. This must correspond with the KVK registration. 

If you have not received the form but you have to submit it, please contact us.

Please provide us with the most recent partnership contract.

We have enclosed the partners' liability declaration with the e-mail we sent you. Please complete the form, date it and have it signed by all partners. The partners’ spouses or registered civil partners, if any, are also expected to sign this form. 

If you have not received the form but you have to submit it, please contact us.

The completed church statement must be signed and dated by the directors who are authorised to act for the organisation in dealings with the bank. If joint authorisation applies, at least two directors must sign this document. A copy of the document is enclosed with the email we have sent you. Complete the form by adding any information that is missing.

Please send us the appointment decision or minutes (minutes signed by the directors, or a signed decree). This document must adhere to the following conditions:

• The appointment decision or minutes must contain the full legal name of the church.
• The appointment decision or minutes must show that the persons who act for the client in dealings with the bank have in fact been appointed. The names must be written in full. The document must be signed by the director(s) authorised to do so under the law governing your church.
• Is the appointment for a limited term? In that case, the document confirming the appointment must be dated and specify an expiry date.

Please supply annual figures (up to three years old) if available. If you possess other documents that prove the source of wealth (such as deeds of gift, or bequests), please send us those documents as well.